Finance Administrator

Soho, London

What do we do?

We're an independent agency obsessed with human behaviour, creativity, technology and communication.


We have a secret sauce: we were the first agency to bring high-tech digital and a high-tech understanding of humans together. This gives LAB the ability to create high performance digital solutions that are elegant, purposeful and extremely effective.

 

LAB has a consultative approach to almost everything we do. We like to build a deep understanding of our clients and their challenges and use a variety of models and intellectual property to solve those problems.


Our mission is to use our understanding of human behaviour and digital, the modern day superpowers, to help brands succeed. We use our influence to lead our clients, suppliers, partners and network to help create a digital future in which everyone is free to do what they love.


You can find out more about us on our website: https://lab.co.uk/.


What do we value?

You're here because you have these values in your heart. Values drive your behaviour and our collective behaviour is our culture. Culture is the key to our success.


    Humanity: We value humanity above all else.

    Courage: “Whether you think you can, or you think you can’t - you’re right.” - Henry Ford.

    Resourcefulness: Humans got to the moon with the computing power of a digital watch.

    Reciprocity: To be truly successful we give first and are open to receiving.

    Growth: Personal development, growing our clients and growth of the agency.

 

Accountabilities

At LAB everyone has at least three things that they are accountable for. These are things that your colleagues count on you to do. For your role, these are:


  • Timely billing

    • Work with the business to ensure timely billing

    • Maintain the billing tracker, flag movements to the Finance Manager and suggest ways to improve

    • Reconcile invoices raised

    • Ensure accuracy is a priority with all invoices

    • Maintain recurring invoices detail.

  • Cash Collections:

    • Build relationships with the finance departments of LAB’s key clients

    • Follow up with clients to ensure timely receipt of payment

    • Work with the Finance Manager to achieve the monthly cash collections target

    • Flag issues and escalate to the business where required.

  • Maintain Ledger Transactions: 

    • Reconcile bank and credit card transactions

    • Review supplier invoices, ensure accurate and upload to Xero

    • Export expenses transactions and review for accuracy

    • Assist with maintenance of client and supplier contract management.


There is scope within this role to assist the Finance Manager with weekly / ad hoc reporting. 


Who are we looking for…

  • You must have worked in Finance for at least a year

  • The key to this role is being able to proactively organise your time, work to deadlines and ensure accuracy throughout

  • We want you to hit the ground running and be proactive in finding solutions or best ways of approaching things

  • You are a team player. 


Success looks like…

  • Finance systems being up to date at all times. 

  • Hitting the monthly cash collections target and consistently achieving average debtor days of 60.

  • Prompt accurate invoicing to drive the best cash position possible

  • Great relationships with Client’s finance teams.


A day in the life might look like…

  • Reconcile changes in financial position including bank accounts and credit cards 

  • Generate sales invoices for the day and seek approval from Project Managers and other members of the team

  • Maintain the billing tracker

  • Chase clients for overdue payments and issue statements

  • Ad hoc reporting.

 

What’s in it for you…?

  • Competitive London-based salary based on prior experience

  • Flexible working hours 

  • Company pension 

  • Private healthcare provided by Vitality

  • Constant supply of healthy snacks and refreshments in our stocked up fridge 

  • Agency social events such as Summer, Christmas parties and not forgetting our inhouse Nintendo system where our LAB gamers tend to hang out during lunch 

  • Please note this role is part time - 3 days (22.5 hours) a week (some flexibility in terms of work location and days to be agreed with line manager)

Please apply here